Turn any screen into an up-to-date event guide.

Digital Signage - Setup and Configuration Guide

Step-by-step instructions to configure real-time digital displays for event sessions in run.events, including URLs, slugs, and room GUIDs.

Nina Baras
Head of Customer Success @ run.events
For Event OrganizersContent and Speakers
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Digital Signage — Setup and Configuration Guide

Digital Signage in run.events is a lightweight, standalone web page designed exclusively for displaying real‑time event information. It is typically used on hallway screens, room displays, or digital totems to show the current session, upcoming sessions, or the remaining agenda for the day. Its purpose is to ensure attendees always see up‑to‑date information without requiring access to the mobile app or event website.

Digital Signage updates automatically at key agenda moments, making it ideal for venues where information must stay accurate and visible at all times.

What Digital Signage Shows

Digital Signage pages pull live data from your event and display:

  • Agenda screens — show all remaining sessions for the current day.
  • Room screens — show the current session in a specific room, including:
    • Session title
    • Speaker(s)
    • Start Time
    • QR code (if Self Check‑in is enabled)
    • Two next sessions with title and Speaker name

All data is dynamic. When a session ends, it disappears from the list; Automatically showing the next session before it even starts.

What You Need to Set Up Digital Signage

To activate Digital Signage, you must collect three elements:

  • Event Slug
  • Room Guid
  • Digital Signage URLs (Agenda + Room Display)

Where to Find the Required Information

Event Slug

You can find the Event Slug in two places:

  • In the URL of your event

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  • By navigating to: Settings → Widgets and Links

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Room Guid

To obtain the Room Guid:

  • Go to Content and Speakers → Room Management
  • Select a room
  • A flyout opens showing the Room Guid
  • Copy it — this Guid is required for that room’s Digital Signage URL

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Digital Signage URLs

Agenda Screen

Displays all remaining sessions for the day.

Code

https://screen.runevents.io/pages/agenda.html?Even...

Room Screen

Displays the current session in a specific room.

Code

https://screen.runevents.io/pages/sessionByRoom.ht...

Behaviour and Update Rules

Digital Signage updates automatically at:

  • Session start
  • Session end
  • Moments defined by Self Check‑in allowed before start/end
  • Every 5 minutes

You may also refresh the page manually if needed.

Additional notes:

  • Non‑content sessions are not shown
  • Room name changes do not affect functionality
  • Long session or room names may be truncated
  • Both horizontal and vertical screens are supported
  • Background colors follow your event’s Primary and Secondary colors
  • Speaker label colors are also applied

Digital Signage provides a simple, reliable way to display real‑time session information throughout your venue. Once configured with the Event Slug, Room Guid, and the correct URLs, it updates automatically and requires no further maintenance during the event.

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