Updating Speakers

How to Correct or Replace a Speaker in a Published Session

Nina Baras
Head of Customer Success @ run.events
For Event OrganizersContent and Speakers
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Fastest Way to Update a Speaker in the Agenda Builder

Updating a speaker for a session already placed in the Agenda Builder can be done quickly through the session flyout. Follow the steps below to ensure the correct speaker is displayed.

Updating the Speaker in an Existing Agenda Session

  • Click the session for which you want to update the speaker.

  • A flyout window will open → go to the Edit tab.
    Interface screenshot of an event agenda builder tool highlighting the editing options for a scheduled session. The session details include a speaker’s name, session title, and time slot in a multi-room event timeline.

  • Scroll down to Speakers and add the correct speaker:

  • Select the speaker
    Interface for an event agenda builder displaying scheduled sessions in multiple rooms, including a speaker selection dropdown for a session titled "The Rise of Quantum Computing." The left panel shows accepted content with a session description about adapting testing processes for cloud-native applications.

  • Click Add speaker
    Interface for an event planning platform displaying an agenda builder with scheduled sessions, including speaker details, session times, and room allocation for a tech-focused event. Users can add new speakers and manage session configurations.

  • Check the boxes “is owner” and “is confirmed” → Save.
    Agenda builder interface displaying accepted sessions for an event, showing speaker profiles, session times, and confirmation statuses in a multi-room schedule. Two confirmed speakers, Brandon Dale and Jordan Kaur, are listed with session details for adapting cloud-native applications.

  • Remove the speaker who should no longer be associated with this session → Save.
    Event management interface displaying agenda builder for a session titled "The Rise of Quantum Computing." Shows speaker confirmation status with an error icon for one speaker, indicating pending action before saving.

Result: Only the intended speaker will appear in the agenda session, marked with a green circle.
Event agenda interface displaying a scheduled session titled "The Rise of Quantum Computing" with speaker details and time slot from 9:00 AM to 10:00 AM in Room 1. Includes participant confirmation status and session setup options.

If the Session Is Not Visible in the Agenda Builder

If the session does not appear in the Agenda Builder, verify its status and speaker confirmation:

  • Go to Sessions.

  • Click the session you want to adjust.

  • Open the Edit tab.

  • Repeat the speaker‑selection steps listed above.
    A user interface screenshot for an event management platform displays session listings with speaker details. The interface allows editing session metadata, including speaker statuses, features, and online session options, with a focus on organizing and confirming participant information.

Once the speaker is **confirmed **and the session is in the Accepted bucket, it will become visible in the Agenda Builder.
A screenshot of an event management platform interface displaying session details, including speaker profiles, session titles, and ratings. The interface shows a session confirmation status for a speaker, with options to mark speakers as confirmed and save session configurations.