Two-Week Pre-Event Readiness Checklist
With just two weeks until your event, it's time to shift from preparation to operational readiness. This critical period focuses on verifying all systems, testing workflows, and ensuring your team is trained and ready.
Registration & Tickets
- Verify paid tickets: ensure all payments are processed and reconciled.
- Review assigned vs. unassigned tickets: confirm attendee allocations and resolve discrepancies. Send an email reminder.
Email Messages | Communications | run.events
CheckIn Procedures
- Prepare for onsite registration: test systems, printers, and badge designs.
Badges and Check-In | run.events
- Arrange registration support staff and confirm training.
Registration desk and Badge printing | Badges and Check-In | run.events
- Plan for walk-in registrations: set up workflows for lastminute attendees.
Walk-in Registration | Badges and Check-In | run.events
- Test global checkin functionality across devices and kiosks.
Global Check-In & Access Control app | Badges and Check-In | run.events
How to install and setup run.events KioskApp | Badges and Check-In | run.events
- Configure session checkin:
- Hostess assisted checkin for premium or complex sessions.
How to configure and use Host Session Checkin with run.events? | Badges and Check-In | run.events
- Self checkin for standard sessions using QR codes or mobile app.
Self Service Session Check-In | Badges and Check-In | run.events
- Review contingency plans for swapping session rooms: update Agenda Builder and notify attendees.
Additional Suggestions
- Delete all gamification logs if you were testing it
Gamification Comprehensive Testing and Validation | Gamification | run.events
- Invalid all the printed badges if you were testing it
Support desk - Invalidating and reissuing attendee badges | Badges and Check-In | run.events
Mobile App Walk Through
Perform a full walkthrough of the app from different perspectives:
- Attendee View: profile personalization, agenda building, networking, gamification, and sponsor/exhibitor access.
My Profile in the Mobile App | For Event Attendees | run.events
- Sponsor View: lead scanning, booth visibility, gamification integration, and dashboard access.
Lead scanning and Gamification in Mobile App (For Sponsors) | For Event Sponsors | run.events
- Organizer View: push notifications, surveys, chat groups, and monitoring of attendee engagement.