Sponsorship Contracts
Sponsorship Contracts allow you to create customized offers for your sponsors by combining sponsorship items and packages into a single agreement. Each item or package can be offered at its standard price or at a custom price tailored to the sponsor. This flexibility helps you build personalized and well‑structured sponsorship deals.
Purpose of Sponsorship Contracts
Sponsorship contracts serve to:
- Formalize the agreement between you and the sponsor
- Define which items and packages are included in the deal
- Record pricing, discounts, and custom arrangements
- Store all relevant contract details in one place
- Provide a clear overview of each sponsor’s commitments and entitlements
Creating a New Sponsorship Contract
After adding a sponsor to your event, you can create a contract in two ways:
Option 1: Through Sponsorship Deals
- Go to Sponsorship Deals.
- Click the Edit button next to the sponsor.
- A flyout window will open.
Option 2: Through the Sponsorship List
- Go to Sponsorship List.
- Click on the sponsor’s name.
- A flyout window will open.
In both cases, navigate to the Contracts tab to begin configuring the contract.
Contract Details to Configure
Within the Contracts tab, you can define:
- Contract Name
- Status (e.g., Draft, Sent, Signed)
- Contract Date
- Signed By (name of the person signing on behalf of the sponsor)
- Internal Comments (visible only to your team)
After the Contract Is Signed
Once a contract is marked as signed, you will see a complete overview of the agreement, including:
- Basic Contract Information - All key details such as name, date, status, and internal notes.
- Sponsorship Packages and Items - You can add or adjust packages and individual items included in the contract.
- Custom Fields for Sponsorship Contracts - Any custom fields you have created (e.g., internal references, uploaded documents, additional requirements) will appear here.
All contract details remain editable so you can keep your records accurate and up to date.
Where to Manage Sponsorship Contracts
Go to: Event Level → Sponsors → Contracts
This screen displays all sponsorship contracts in a structured table view, allowing you to:
- Review contract statuses
- Open and edit individual contracts
- Track progress across all sponsors
This centralized view ensures efficient contract management throughout your event planning process.
